Finance Assistant - IntraHealth International

IntraHealth International believes in a world where all people have an equal opportunity for health and well being.

We have served the public health needs of developing countries for almost 30 years.

We have worked in more than 50 countries, with the support of the US government, foundations, corporations and individuals.

IntraHealth International supports health workers to succeed, improve policies and systems for a strong workforce, and extend health services to meet communities’ needs.

Finance Assistant

FA/05/2012

The successful candidate will provide support to Finance section of IntraHealth Kenya office.

The primary functions will be processing of payments, updating of general ledger and raising of Adjusting journals.

This entails ensuring completeness, accuracy and timeliness of payments and general ledger updates.

Specific responsibilities

• Processes payments for travel advances and suppliers’ invoices in a timely manner confirming adequacy of supporting documents.
• Maintain a monitoring tool for payment cycle so as to establish any existing gaps at a given time that will serve as a guide in addressing any shortcomings that affects the overall effectiveness of payment process.
• Prepare payment vouchers in support of payments for both Activity & Travel Advances and suppliers invoices confirming such payments are: in accordance with the laid down procedures and policies, accurate, complete ,adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code.
• Maintain and monitor MPESA Corporate Holding Account to ensure availability of adequate funds to meet projected payments. Process MPESA payments which include receiving and validating the MPESA data base from the field together with the allowances payment schedules and confirm transmission and receipt of funds
• Ensure each month’s transactions in relation to travel and Activity advances and respective accountabilities/liquidations are posted to the QuickBooks accounting system, by the last day of each month
• Provides support in review of liquidations for Travel advances
• Raises Journal Vouchers/adjusting journals for necessary review and approvals
• Provides support in compiling and submission of the monthly financial reports package for the respective projects
• Address monthly financial reports review comments raised by the Project Accountant in relation to Travel and Activity advances & respective liquidations.
• Provides support to the Finance & Grants Manager on Grant management.
• Jointly with the Project Accountant participates on own annual performance appraisal, identifies own learning needs and personal career growth.
• Performs other duties assigned.

Education/Experience Requirements

• Diploma in Accounting, Finance or equivalent qualification
• Minimum professional qualification of CPA 1
• Must be proficient in QuickBooks
• At least 2 years working experience in busy accounting department with a bias in payment functions.
• Knowledge and experience of international donor requirements
• Experience in USAID rules & regulations
• Demonstrate high level of integrity
• A positive attitude to dealing with client with good interpersonal skills
• Ability to cope with conflicting demands and to prioritize tasks

If your background, experience and competencies match the above specifications please send your detailed CV indicating daytime telephone numbers, address and the names of three referees to the address below not later than May 18, 2012, quoting the position reference:

IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800 Nairobi
Email: jobskenya@intrahealth.org

Only short listed Candidates will be contacted