Position: Finance/Logistics Manager
Duration: 1 year with
Probationary Period: 3 Months
Location: Time Split Between Kampala and Lira, Uganda
Organizational Background: International Lifeline Fund (ILF) is an innovative humanitarian development organization, dedicated to provide clean drinking water and fuel-efficient cooking techniques to habitants in Kenya, Uganda and Haiti. ILF embraces an entrepreneurial spirit, a bottom-up philosophy to development, and a flexible, low-cost operational approach. ILF’s vision is a world, in which no one is forced to drink contaminated water or expose themselves, their family, and their environment to the harms associated with cooking on an open fire.
Position Description: In close collaboration with the Country Director, Fuel-Efficient Stove (FES) Program Manager (PM) and Water, Sanitation, and Hygiene (WASH) PM, the Finance/Logistics Manager is responsible for managing ILF Uganda’s finances, coordinating logistics and procurement, and providing operational support to ILF Uganda’s Country Director.
Key Responsibilities: - Finance
o Administer and monitor the financial and accounting system in order to ensure that the ILF finances and assets are maintained in an accurate and timely manner and comply with the ILF policies and procedures o Ensure conformity with ILF reporting requirements and compliance standards established by each donor in managing grant projects o Assist with the preparation of the program budget, establish and maintain cash controls, monitor the purchase order system, reconcile accounts payable and receivable, establish and maintain supplier accounts, prepare monthly and quarterly financial statements and general ledger and assist with audits o Liaise with FES PM and WASH PM with regard to grant/budgetary issues and monthly financial reports. o Monitor actual grant expenditures against approved donor line items on a monthly basis; advise program staff of any irregularities and make recommendations for future action o Maintain relations with the bank and service providers as well as important contacts of the organization o Expedite field based payments, summarize expenses, classify and code as per ILF and donor requirements and compile for program-wide financial report consolidation o Timely settle staff / business advances and ensure that all are current and cleared o Review internal control systems and how they have been implemented and recommend strengthening wherever necessary. - Logistics o Responsible for the procurement of needed supplies, including construction/production materials, office supplies, and materials to support programs o Design, implement and maintain an effective and well-documented system of procurement, transportation, and storage of materials and supplies o Manage and maintain the vehicle fleet, ensuring that all the vehicles are properly maintained and used within ILF policy o Manage and maintain all machinery and equipment, implementing a system for monitoring usage and tracking location o Ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling. o Support timely and accurate processing and documentation of procurements, and ensure accurate paperwork and a supply chain. o Maintain service and vendor contracts and seek out new contracts as program needs require
- Administration o Ensure operations are conducted in accordance with ILFs policies and procedures, all statutory regulations, and tax requirements. o Support ILF Uganda’s Country Coordinator in the negotiation of contracts, MOUs, FLAs, grants, cooperative agreements and their modifications or extensions. o Ensure the respect of the staff rules, regulations and internal policies
Qualifications
- University or higher degree in relevant discipline - At least 3 years management experience with international humanitarian organizations in finance and logistics. - Budget management experience in programs with multiple donors - Comprehension of basic principles of accounting - Familiarity with QuickBooks - Broad experience in all dimensions of operations (admin, logs, finance, HR) - Experience in procurement compliance - Excellent communication skills (oral & written) in English - Possess strong analytical and conceptual skills - High sense of responsibility and excellent organizational, planning and time management skills - Energetic, flexible and willing to work irregular hours - Good command of computer programs and applications with significant capabilities in computerized database and spreadsheet construction, and their practical application.
Please send a cover letter, CV, and three references to Mr. Vahid Jahangiri at vj@lifelinefund.org and Ms. Rachael Reichenbach at rachael@lifelinefund.org . Application closes June 17th. Only short listed candidates will be contacted.
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