The Secretariat intends to use part of the funds to recruit a HR Assistant for purpose of building capacity and re-enforcing management of the IGAD Secretariat.
Applications are invited from suitably qualified individuals from the IGAD region for the following position tenable at the IGAD Secretariat in Djibouti or the liaison office in Nairobi. HR Assistant (1post)
Organization: IGAD Secretariat
Job Title: Human Resource Assistant
Grade: GS4
Accountable to: The Human Resources and Administration Officer
Duty Station: Djibouti or Nairobi
1. Job Summary
Under the general guidance of the Human resources and Administration officer The HR Assistant will Support human resources processes by administering tests; scheduling appointments; conducting orientation; maintaining records and information.
2. Core Duties & Responsibilities:
The incumbent shall:
• Substantiates applicants' skills by administering and scoring tests.
• Schedules examinations by coordinating appointments.
• Welcomes new employees to the organization by conducting orientation.
• Provides payroll information by collecting time and attendance records.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Maintains employee information by entering and updating employment and status-change data.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Maintains quality service by following organization standards.
• Maintains technical knowledge by attending educational workshops; reviewing publications.
• Contributes to team effort by accomplishing related results as needed.
3. Minimum Qualifications & Experience:
Diploma in Business Administration, Human Resources management or any other related field;
At least (5) five years of work experience in the relevant field
4. Key Skills & Competencies:
Good communication, presentation, and analysis skills;
Proactive and self motivated
Reporting Skills,
Excellent interpersonal skills
Ability to handle pressure and work with minimum supervision
Team player and dependable
Proficiency in the English language and knowledge of French
Computer literacy is essential
Duty Station
The position will be based at the IGAD Secretariat in Djibouti or at the Nairobi IGAD Liaison office.
Terms and conditions of Service
This position is EU funded and is a non established position whose contract terms are limited to the period of support; it may be renewed subject to performance and extension of the funding. The post offers attractive consolidated remuneration package.
How to apply
Interested candidates should submit their applications accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent by registered mail, courier service or by email in MS Word to:
The Executive Secretary,
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti
E-mail: igad@igad.int ;
copies to RISP II Coordinator and Director, Finance and Administration:
Yufnalis.okubo@igad.int
Florence.musoke@igad.int
debrework.andarge@igad.int
All applications should be received not later than 15th June 2012.
IGAD is an equal opportunity employer. Female candidates are encouraged to apply.
IGAD Secretariat shall only respond to shortlisted candidates.
IGAD Human Resource Assistant (Djibouti/Nairobi)
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